Create and Share Presentations 

Add Data Art to your slides

Data, when presented graphically, makes it easy for the audience to understand the Information presented while also making it visually appealing. Charts help you present raw data and comparisons between variables in an efficient and easily understandable way.

Add and edit different types of charts

Types of charts

There are several types of charts available on Show, with each type having its own advantage and use case. The following charts can be added to your presentation:

Column Chart
Ideal for: Illustrating comparisons among different items or fields.

Bar Chart
Ideal for: Comparing data from different departments, giving a quick look at the highs and lows.

Line Chart
Ideal for: Chronological order with specific intervals or units. Showing increasing or decreasing trends in data over time (at equal intervals).

Scatter Chart
Ideal for: Trends and concentrations to direct your focus.

Pie Chart
Ideal for: Comparing and showing the relative proportions (percentages) of collected data.

Area Chart
Ideal for: Explaining the magnitude variation between different data.

Doughnut Chart
Ideal for: Representing specific data over a series of items.

Other types of charts

Add a Chart

Select Data Art from the Insert section at the top and choose Chart within it. If your slide layout contains a content placeholder, then you can also insert the chart by clicking the Chart icon on the slide. To add data to the chart, follow the steps mentioned below:

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2. Select Show from the top menu.
3. Select the preferred chart format and click Insert. This will automatically open the Chart Data window. You can also double click a chart to add it.
4. Click inside the chart data table to type the desired category or series value.
5. Click the + and - icons to add or remove a row or column.
6. Edit your chart data value anytime and modify or update the existing chart values by right-clicking on the chart and choosing Edit Data.

Add Data using data fields

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2. Select Show from the top menu.
3. Select the preferred chart format.
4. Click Data Fields. The data fields linked to the presentation will be visible in the space given.
5. Hover over the required data field and click + to add it. You can double-click the data field to add it.
6. Click Change or Remove to change or remove the selected data field.
7. Click Insert.

Add data from spreadsheets

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2. Select Show from the top menu.
3. Select the preferred chart format.
4. Click Insert Spreadsheet. This will direct you to the WorkDrive picker.
5. Search for the required spreadsheet.
6. Check the box next to the selected spreadsheet and click Pick.
7. Select the range of data you want to add to your table and click Update. You will now be directed to the Data Art window.
8. Click Change or Remove to change or remove the selected spreadsheet.
9. Click Insert.

Add, edit, and delete chart elements

Select the chart and right-click to choose Edit Data. The following options are available:

• To edit a data value: Click inside the table cell to rename the series/category and/or change the chart values.
• To insert a new series or column: Select the table cell or column after which you want to add a new series and click +. An empty series will be added to the table. Enter the name and value for the new series.
• To insert a new category or row: Select the table cell or row after which you want to add a new category and click +. An empty category (row) will be added to the table. Enter the name and value for the new category.
• To delete a column or series: Select the table cell or column that you want to delete and click -. The series will be deleted from your chart.
• To delete a row or category: Select the table cell or row that you want to delete and click -. The category will be deleted from your chart.

Add, edit, and delete table rows and columns

Tables help you summarize, group, and present data organized. They can be used to compare various market values and trends easily. Show lets you add tables from a variety of built-in styles.

Add a table:

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2. Select Show from the top menu.
3. Select Data Art from the Insert section at the top and click Table within it.
4. Enter the number of rows and columns required in the space within the window.
5. Click the insert table icon and hover your cursor over the grid to select the number of rows and columns.
6. Click on a theme color to customize the color of your table.
7. Click on the selected table, and click Insert to add the table to your slide. You can also double click the selected table to add it to your slide.

Edit a table

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2. Select Show from the top menu.
3. Click on the table. This will open the formatting options in the right pane.
4. Enter the required data in the Height of the Row and Width of the Column to adjust the size of the table.You can also use the up and down arrows to resize the table.
5. Alternatively, you can resize the table by dragging the corners.

Insert a new row:

Click the insert row to top icon to add a row on top and  click on the insert row to button icon to add a row below the currently selected row.

Insert a new column

Click on the insert column to left icon to add a column to the left and insert column to right icon to add a column to the right of
the selected column.

Delete a row/column/table

Click on the row or column and click the cross icon to delete a row or column.

You can also right click, choose Delete, and select Delete Row to remove the
selected row(s), Delete Column to remove the selected column(s), or Delete Table to
delete the entire table.

Add Diagrams to a slide

Even complex information can be easily understood when you present it visually. Diagrams help you visualize your content, making it engaging and easier for your audience to understand the presented information. You can also customize the diagrams with colors, styles, and effects to match your presentation's theme and appearance. Diagrams in Show are categorized into 

• List - Organizes information as a list
• Process - Illustrates the steps or stages in a process
• Pyramid - Displays hierarchical relationships
• Cycle - Shows a continuous process

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2. Select Show from the top menu.
3. Click Diagram from the top bar. The Diagram window will appear.
4. Diagrams are classified into List, Process, Pyramid, and Circle and will be listed in the left of the window.
5. Click on the required type. Diagrams within the category will be listed.
6. Choose the number of levels you require from the Levels dropdown in the left of the window. By default, the number of levels is 3.
7. Click the required diagram type to add it to your slide.
8. Once added, you can click Add a description to enter your content and edit the number of Levels.
9. You can then format the diagram, the text, and position them to your requirement. 

Format slide and its objects

Format slide
Slide formatting options

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2. Select Show from the top menu.
3. Click on the slide, and you will find the Slide, Themes, and Slideshow formatting options in the right pane within the FORMAT.
4. Click Slide within FORMAT, and you will find the below formatting options:
   1. Change layout
   2. Change background
   3. Add slide footer
   4. Hide slide
   5. Lock slide

Theme formatting options

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2. Select Show from the top menu.
3. Click Theme within FORMAT, and you will find the below formatting options:
   1. Change theme
   2. Change font scheme
   3. Change color scheme
   4. Set default styles
   5. Change background style
   6. Change slide setup

Slideshow options

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2. Select Show from the top menu.
3. Click Slideshow within FORMAT, and you will find the below formatting options:
   1. Customize slideshow setup
   2. Add a playback audio
   3. Create custom slideshows
   4. Add an explanation

Format text

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2. Select Show from the top menu.
3. Click on the required text, and you will find the text formatting options in the right pane.
4. Below are the text formatting options:
   1. Change the text size and style
   2. Customize the font
   3. Align the text
   4. Change the text direction
   5. Add a list style
   6. Line space
   7. Text indent
   8. Text box
   9. Add hyperlink

Format shape

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2. Select Show from the top menu.
3. Click on the required shape, and you'll find the shape formatting options in the right pane.
4. Shape formatting options.
5. Click Shape within FORMAT. Below are the shape formatting options:
   1. Change shape preset
   2. Fill shape
   3. Add a stroke
   4. Add a shadow
   5. Add a reflection
   6. Edit points to change the shape
6. Select two or more shapes, to:
   1. Union 2 or more shapes
   2. Subtract 2 or more shapes
   3. Intersect 2 or more shapes
   4. Difference 2 or more shapes
   5. Group 2 or more shapes
   6. Ungroup the grouped shapes

Format Image

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2. Select Show from the top menu.
3. Click on the image, and you'll find the image formatting options in the right pane.
4. Click Image within FORMAT and you can
   1. Change the image preset
   2. Add a stroke
   3. Add a shadow
   4. Add a reflection
   5. Set transparency
   6. Crop image
   7. Lock editing
5. Click Edit within the FORMAT, and you can
   1. Adjust brightness
   2. Adjust contrast
   3. Recolor the image
   4. Set transparent color

Format Audio file

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2. Select Show from the top menu.
3. Click on the audio file, and you'll find the formatting options in the right pan
   1. Auto play audio
   2. Loop in the slide

Format Video

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2. Select Show from the top menu.
3. Click on the video file, and you'll find the formatting options in the right pane.
   1. Add a stroke
   2. Add a shadow
   3. Auto play video
   4. Loop video in the slide

Format Table

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2. Select Show from the top menu.
3. Click on the table and you'll find the formatting options in the right pane.
4. Click Table within FORMAT and you can
   1. Change the table preset
   2. Add header and footer
   3. Shade alternate rows and columns
   4. Add or remove grid lines
   5. Merge cells
   6. Distribute cells
   7. Change the height of the row
   8. Change the width of the column
5. You can format the text of the table with the options available. 

Format Chart

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2. Select Show from the top menu.
3. Click on the chart, and you'll find the formatting options in the right pane.
4. Click Chart within the FORMAT options, and you can.
   1. Change the chart element
   2. Customize the chart title
   3. Customize the chart legend
   4. Change the data label
   5. Change the number format
   6. Edit Data
5. Click Axis within FORMAT options and you can
   1. Customize the X and Y categories.
6. Click Style within FORMAT options and you can
   1. Customize the Fill options
   2. Add a stroke
7. You can format the text of the chart with the options available. 

Arrange text, shape, chart, media, and table

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2. Select Show from the top menu.
3. Click on the required slide element and click Arrange in the formatting options in the right pane.
4. Here you can,
   1. Align to slide
   2. Align to shapes
   3. Distribute the slide element
   4. Rotate the slide element
   5. Flip the slide element
   6. Adjust the size
   7. Adjust the position

Animate slide and its objects

Give life to your slide objects: make your text, picture, shape, or other object in the slide emerge like a meteor, spin like a ball, or even fade like a star with the animation effects. Whether you're running your demos continuously at trade shows and sales
conferences, or showcasing a classroom/business presentation, animation effects make your presentation engaging, visually interesting, and more lively for your audience. You can also animate grouped objects, such as two different shapes or pictures, to let the effects apply uniformly to all the objects in the group in Show. Choosing the right effects for your object will make them speak for you.

Types of Animation Effects 

There are four types of animation effects available under ANIMATE mode in the right pane:

Entrance effects - Control how you want your object to enter the slide.

There are three sub types of entrance effects:

• Breeze effects are simple, gentle, and everyday effects like Appear, Wheel In, and Wipe.
• Glide effects move easily and gradually, making gliding movements on the slide, like Bounce, Fly In, and Float In.
• Witty effects make quick and amusing movements on the slide, like Flip In, Swivel, and Spinner.
• Emphasis effects - Draw special attention to your objects by animating them within the slide.

There are three types of emphasis effects:

• Stress effects give the object a showy appearance to emphasize its importance, like Shake, Wave, or Spin.
• Glitz effects give the object a flashy appearance by adding color to your shape, text, or picture, like Fill Color, Contrast Color, or Darken.
• Switch effects to highlight your points by changing the font's typeface, like Bold or Underline.

Exit effects  - Control how the object exits or leaves the slide.

There are three types of exit effects:

• Breeze effects are simple and smooth effects that make the object wipe out of the slide area, like Disappear or Fade.
• Glide effects gather extra attention by moving out of the slide with gliding movements, like Float Out or Fly Out.
• Witty effects vanish from the slide with swift and funny movements like Spin and Swivel.

Path effects  - Draw your own custom animation paths and choose from predefined motion paths.

There are three types of predefined motion path effects:

• Line effects make the slide objects to take linear motion paths (such as a straight line).
• Curve effects add a curvy motion path to objects.
• Squiggles effect creates a wavy motion path to objects.
• Create your own path lets you draw your own animation path to make slide objects follow the desired direction. 

Apply Animation Effects

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2. Select Show from the top menu.
3. Select the image, shape, or object to animate and click the ANIMATE mode on the right pane.  
4. Select the type of animation effect you want to apply (Entrance, Emphasis, Exit or Path) and click Add Animations.
5. If you think a single effect is not enough, you can apply multiple animations in the same way.  Adding multiple effects to the same object makes your presentation look more interesting.
6. If the object has more than one effect, each effect will be indicated with a different Animation Number (for example, number 2 for the second effect, 3 for the third effect, and so on) and they will play in the same sequence as you added them. The animation will apply to the object and will be indicated by an Animation Number (Number Label). The first animation you apply will always be indicated with a number "1", the second effect with number "2", and so on.
7. An Animation Number will appear next to every animated object on the slide, and a matching label also appears next to the effect inside the Animation Order pane.
8. After you add the animation, you can perform certain functions for each animation effect added into the slide under the Animate pane.
   1. Play the animation - Click the Play button on the effect to see what t does and how the animation appears during the slide show.
   2. Preview the animation - Click the Preview button at the top right to have a live preview of the animations while you add or change them on the slide. You can preview all the effects on a particular slide at once using the Preview button within the Animation Order window.
   3. Change to a different animation - Select the Animation effect and click Change Animation to choose the new effect you want to apply from a variety of effects in the drop-down list.

Edit Individual Effect's Properties

Decide how you want your animation to work on the slide, for example the direction or speed with which it should enter or leave the slide and the duration for which it should appear/stay on the slide. The effects properties can be edited to suit your requirement, and each editing option varies based on the type of effect applied to the object.

Change the effect's direction

By default, every animation is set to move in a specified direction on the slide, but if needed, you can change the direction of the effect based on the way you want the object to enter, move inside, or exit the slide.

Click the Directions drop-down list and choose the direction in which you want the animated object to enter, move inside, or exit the slide.  You can also click the Preview button to preview the change. 

Change the effect's speed/duration 

Every animation you add to the slide has a default speed, which decides how fast the animation should be on the slide. At times, you may want to adjust the speed for an animation effect to match with the previous or next effect in the slide. This animation speed or duration of the effect can be changed based on how fast or how slowly you want the effect to enter or play on the slide. For example, the default duration of a Fade animation is half a second, whereas for the Drop animation, it is one second. If required, you can alter this speed for each effect to make it slower or faster. 

Use the Duration Slider or Up and Down arrows to increase or decrease the duration (number of seconds) you want to set. You can also manually enter the duration (in seconds) within the Duration text box.

Change animation order properties 

Alter the properties of the animation effects such as Start, Duration, and Delay time by clicking the Animation Order button at the bottom.

Animate attached shape

Enable the Animate Attached Shape button to animate the text along with the shape to make your slide look fancier. This option is available only if your text is contained within a shape.

Apply Slide Transitions

A slide transition is the animation that occurs when one slide moves, or "transitions," to another in a slideshow. These make your slides look like 3D cubes, spin off the screen, or bounce up and down as you move from slide to slide in your presentation. Each transition on Show has its own aesthetic effect. With slide transitions, you can project professionalism and sophistication, and also keep your audience engaged until the end of your presentation.

There are three categories of transition effects available under ANIMATE mode in the right pane:

• Serene transitions build up a calm/quiet effect onto the slide and then has a  slow  end. These effects add a smooth and professional look to your presentation.  
  For example, 
     Fade effect dissolves the content on the slide.
• Flare transitions exhibits the slide as shown on movie or video screens. These effects work great for picture or media files in your presentation. 
  For example,
     Fall effect - Current slide falls away, leaving the next slide in its place.
     Pivot effect - Next slide rotates in from the corner of the previous slide.
• Zing transitions adds some dynamic motion to reveal the upcoming slide. These effects brings liveliness, fun and jingles to your concepts. 
     For example, 
  Cover - Layers each new slide over the previous slide, as though they are pages  in a book.
  Cube - Rotates the current slide like a cube and presents the next slide on  another face of the cube. 

Apply Transition to Slide

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2. Select Show from the top menu.
3. Select the slide you'd like to apply the transition to, click ANIMATE mode in the right pane, and then click Add Transition. You will see a list of transition effects under the dropdown menu.
4. Select the type of transition effect you want to apply: Serene, Flare, and Zing. 
   For example, if you want your slide to make an subtle entry, choose the desired     transition effect from the Serene category.
5. Hover across the transition to see a live preview of the transitions as you add or change them on the slide. This will give you an idea of how the chosen effect will look during the slideshow.
6. Similarly, you can apply Flare and Zing transitions to your slide by choosing the desired effects from the list.
7. After you apply a slide transition, you can perform the following functions within the ANIMATE mode: 

Change to a different transition - Click Change Transition and choose the new effect you want to apply from the dropdown menu.

Change the effect's direction

By default, every transition is set to move in a specified direction on the slide, but if needed, you can change the direction of the effect based on the way you want the object to enter, move inside, or exit the slide.

Click the Directions drop-down list and choose the direction in which you want the animated object to enter, move inside, or exit the slide.  

Change the effect's speed/duration 

1. Every transition you add to the slide has a default speed, which decides how fast the animation should be on the slide. At times, you may want to adjust the speed for an animation effect to match with the previous or next effect in the slide. This animation speed or duration of the effect can be changed based on how fast or how slowly you want the effect to enter or play on the slide.
2. Use the Duration Slider or Up and Down arrows to increase or decrease the duration (number of seconds) you want to set. You can also manually enter the duration (in seconds) within the Duration text box.
3. Choose if you want the transition to occur on click or after a specified duration. Enter the duration in the space provided for After.
4. If you wish to apply the same transition to all of the slides in your presentation, click Apply to All Slides.

Playing audios within animation order

Animation order helps you arrange the animated slide elements in the order you want then to play during the slideshow. Say you have added an image, audio, and a shape, and you want the image to appear first, followed by the audio, you can rearrange the animation here according to your preference.

To arrange an audio in the animation order, you need to set it to autoplay or set start and stop audio within the entry and exit animation. To autoplay an audio file:

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2. Select Show from the top menu.
3. Add your preferred audio in your slide from the Media tab.
4. Click on the audio element.
5. Click FORMAT in the right pane.
6. Toggle the AutoPlay switch to Yes.
7. Click animate panel. This will direct you to the Animation Order page.

To set start or stop audio:

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2. Select Show from the top menu.
3. Add your preferred audio in your slide from the Media tab.
4. Click on the audio element and select ANIMATE.
5. Select Entrance within Effects and click Start Audio.
6. Click Exit within Effects and select Stop Audio.
7. Choose Animation Order at the bottom of the pane.This will direct you to the Animation Order page. 

The audios that you have animated will have Start Audio and Stop Audio next to them, you can rearrange this in the animation order page to decide when you want the audio to play or stop.

In the Animation Order panel:

1. Click on the animated element to apply any of the below options:

Start: Choose when the animation should play by selecting any of the below options from the dropdown.

• On click: Begins when you click the mouse, press the space bar, or press the right or down arrow button on the keyboard. 
  With previous: Begins at the same time with the previous effect in the list. 
  After Previous: Begins immediately at the end of the previous effect in the list.

Duration: Decide how long the animation effect should play on the slide.

• Slide the Duration slider to set a time limit for the animation.
• Enter the duration manually or use the up and down arrows to set the duration for the animation.

Duration does not apply to audios that are animated.

Delay: Set a delay between the end of one and the start of another animation.

• Slide the Delay slider to set a time limit for the animation.
• Enter the duration manually or use the up and down arrows to set the delay for the animation.

  2 . Drag and drop the animated element to order the animation according to your requirement. 

Share presentations externally

Share your presentation outside of your organization with Show. Set access privileges and control access with specific users. Show presentations are stored on the cloud, and can be accessed from anywhere. Presentations can be shared externally in three ways.

• Share presentations through email address
• Share presentations through permalink
• Share presentations through a custom link

Share presentations through email address

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Enter the email address of the members to provide them access to the presentation.
5. Click the Access Level dropdown to assign permissions for the collaborators.You can provide them with any of the below permissions:
   1. Edit: Collaborators can edit, view, and comment on the presentations.
   2. View and Comment: Collaborators can view and comment on the presentations.
   3. View: Collaborators can only view the presentations.
6. After you have assigned the access level, click Share.

Share presentations through permalink

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Click Change Visibility next to Permalink.
5. Select Anyone on Internet from the dropdown.
6. Assign permissions in the Access Level dropdown. You can set View or Edit permissions.
7. Check the Set expiration After box to set an expiration date. The collaborators will not have access to the presentation after the expiration date.
   Select Copy to share the permalink and click Save.

Share with custom share link

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2. Select Show from the top menu.
3. Click the Share icon from the top right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Select New external share link.
5. Enter a name for the link for your reference and choose Edit or View access from the Access Level dropdown.
6. Toggle the Set Password switch to set a password for the presentation. Only those with access to the password will be able to access the presentation.
7. Toggle the Set expiration after switch to set an expiration date for the presentation. This will make your presentation invalid after the set date.
8. Toggle the Allow downloads switch to allow those with access to the presentation to download it.
9. Toggle the Request user data switch to collect the Name, Phone, and/or Mail of the users who have accessed the presentation.
10. Click Create to generate a new link to share it on your websites or social media.

Remove or stop sharing presentations 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
4. Click x icon next to the collaborator's name.

Share presentations internally

Collaborate on your presentations with your team. Share your presentation and set access privileges to control who can edit or add content to your presentations. Presentations can be shared with a larger audience or a specific collaborator. With Show you can share your presentations to collaborators internally in the below ways:

• Share presentations through email address
• Share presentations through permalink
  • With collaborators
  • With anyone in your organization.

Share presentations through email address

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Enter the email address of the members to provide them access to the presentation.
5. Click the Access Level dropdown to assign permissions for the collaborators. You can provide them with any of the below permissions:
   1. Share: Collaborators can share, edit, view, and comment on the presentations.
   2. Edit: Collaborators can edit, view, and comment on the presentations.
   3. View and Comment: Collaborators can view and comment on the presentations.
   4. View: Collaborators can only view the presentations.
6. After you have assigned the access level, click Share.

Share presentations through permalink

To collaborators 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Click Change Visibility next to Permalink.
5. Select Collaborators from the drop-down.
6. Select Copy to share the permalink with your collaborators, then click Close.

To anyone in your organization

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
   You can also share the presentations directly from the listing page.
4. Click Change Visibility next to Permalink.
5. Select Anyone in your organization from the drop-down.
6. Assign permissions in the Access Level dropdown. You can set Edit, View, and comment, or View permissions.
7. Check the Set expiration After box to set an expiration date. The collaborators will not have access to the presentation after the expiration date.
8. Select Copy and share the permalink with your team and click Save.

Remove or stop sharing presentations 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon in the top-right corner and click Invite collaborator. The share dialog box will appear.
4. Click the X icon next to the collaborator's name.

Publish a presentation

Publishing your presentations on the web is a great way to share them with the world as it helps attract eyes to your presentation, whether you're marketing a product or sharing a business/research idea with your team. You can also embed the published code directly into your blogs, forums, or websites.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Share icon at the top-right corner and select Publish.
4. This will open the Publish This Presentation window.
5. There are two ways to publish your files online:
   1. Publishing to your colleagues - Click Within organization to publish your presentation just to the colleagues within your organization.
   2. Publishing to anyone on the web - Expand and exchange your ideas with people worldwide. Click To The External World to publish your presentation publicly to the web.
      Select Serve the latest version checkbox to show the most recent version of your presentation. This includes any updates made to the slide even after you publish.
6. Click Publish. Your presentation will be public on the web, and you'll see a new window with Publish, Embed, and Advanced Options. You can also change the view type to customize the layout of the published presentation.
   
   Publish link is the URL Link, and Embed Code is the iFrame code to the published presentation which are generated to share and embed the presentation on the web. 

Advanced options

To customize your presentation after publishing, click Advanced Options. You will be able to find these below.

Loop Slideshow - Check the box near this option to play your published presentation on loop.

Allow viewers to download - Enable the Allow Viewers to Download checkbox to let your viewers download a copy of the presentation in either PPTX format or as PDF. A Download icon will be displayed in the bottom toolbar of the published presentation.

Background - Choose a background color that compliments your presentation.

Profile picture and name - Add or remove your profile picture and name to your presentation. This will be displayed when it loads and at the end of your presentation.

Translate - This option will allow the audience to translate your presentation into the language of their choice.

Add comments and exchange feedback

Before finalizing your presentation, share it with your colleagues so that you can add comments and review changes together, with no need to send emails back and forth to discuss on ideas. Comments are messages and notes used to provide feedback. Shared users and collaborators can leave comments for the editors and owners of the presentation. Show's robust commenting system lets you add comments to any element within a slide, or to the slide as a whole, to help share ideas and improve your slide content. This system also lets you reply to existing comments. You can resolve open comments at the end of a discussion using a separate comment view so you can navigate between threads with ease. 

Add a Comment

While drafting a presentation, you may wish to add a comment to provide feedback without actually editing the content. In such cases, you can add comments to the whole slide or to individual objects, such as text or pictures. You can even have multiple individuals add comments to your file and distinguish them by a user tag.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Select a specific object or piece of text to leave a comment on it.
4. Click REVIEW mode in the right pane, select the Comments tab, and type the comment in the text box.
5. Finally, click Enter. The comment is added to the slide.
6. Select the Comment on the slide to view the properties of the comment under the REVIEW mode. A comment contains the following information:
   1. The name of the person who posted the comment.
   2. The Edit icon to make further changes.
   3. Click the More icon to Copy the comment URL or to Delete thread. Only the owner of the comment can delete the comment.
   4. Click the plus to add new comments on the slide.

Edit a Comment

Revise a comment posted by anyone on the slide using the Edit function. Only the owner of the presentation can make edits to comments.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Comment you want to edit. 
   The selected comment will appear under the REVIEW mode at the right.  
4. Select the Edit icon next to comment, then make any desired changes to the comment and click Done to submit these changes.
   The comment will update with a timestamp indicating when it was last edited.

Reply to Comment

In addition to adding your own comments, you and your collaborators can reply to an existing comment on the slide.

Click the comment you want to reply to on the slide and type in your comment into the comment box. Each comment or reply added is tagged with the user name, which helps you identify who said what. 

Add Picture Comments

Sometimes comments need more than just words to be conveyed properly, and photos/pictures is a great way to visualize an idea better. Picture comments come handy when you want to add/show a screenshot of your work to the team or to insert pictures saved on your computer. 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Select a specific object or piece of text to leave a comment on it.
4. Click REVIEW mode in the right pane, select Comments, and then click the Camera at the bottom of the pane.
5. Choose the picture you want to attach from the Image Gallery or search for a new one on the web and click the Insert button.
   The picture inserted as a comment can be previewed and changed anytime on the slide. 

Resolve or Reopen a Comment

Once the discussion is finished and all feedback has been addressed, the author of the comment (or the presentation owner) can Resolve a comment. If required, you can reopen them to continue further discussion. 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Comment you want to resolve on the slide.
4. Click the Resolve next to the comment. The resolved comment will then be moved inside the Archived Comment pane.
   To reopen a comment, click Settings at the bottom left, select Archived Comments, and then Reopen to restore it and continue discussions further.

Delete a Comment

Delete comments that were made erroneously or are no longer necessary. Only the owner of the presentation can delete a comment. Once a comment has been deleted, it can no longer be restored.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the Comment you want to delete on the slide. The selected comment will appear on the right pane.
4. Now, click the Delete icon to delete the main comment thread. 
   All data about the deleted comments will be flagged ’DELETED’ and found archived for your future reference. 

Enable and disable comment notifications

You will receive an email notification every time you receive a new comment, if a collaborator mentions you, or if someone replies to your comment in a presentation. Click your profile icon in the top-right corner of the listing page or the editor screen.
Select Preferences. Then Check or uncheck the @mention, replies, or New Comments boxes to enable or disable email notifications.

Create and Present a Custom Slideshow

Create multiple (smaller) versions of a presentation with custom slideshows by only selecting particular slides instead of the entire slide deck. For example, say you have a huge presentation to deliver to the board members of your company, and the following week you have to present portions of the presentation to different departments, such as sales, HR, and product heads. Instead of copying and pasting to create several individual presentations, or deleting unwanted slides from the original presentation, create custom slide shows the quicker and easier way by picking slides for each audience.

You can create any number of custom slideshows.

Create a new custom Slideshow

Create your own slideshow by picking specific slides from the main presentation and grouping them to create a new version of the presentation for a particular audience. 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on a slide and click FORMAT in the right pane. The slide formatting options will be available.
4. Select Slideshow within the FORMAT pane.
5. Click Create next to Custom Slideshow.  The Manage Custom Slideshow screen will appear.
6. Hover on the required slides and click + to add them to the custom slideshow. 
   Alternatively, you can drag and drop the slides.  
7. Rename the slideshow in the Untitled slideshow_1.
8. Click Create New to create another custom slideshow.
9. Click the copy icon at the top-right corner to copy the URL. 

Manage a custom slideshow

Modify and manage all of your custom slideshows from one place: the Custom Slideshow area. You can easily edit, duplicate, and delete slides from here.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on a slide and click FORMAT on the right pane.
4. Select Slideshow within the FORMAT pane.
5. Click Manage next to Custom Slideshow.
6. Click the dropdown next to the Custom slideshow name to choose your custom slideshow.
7. Drag and drop the slides to rearrange them to your requirement.
8. Click More in the top-right corner of the screen to Duplicate or Delete the selected slideshow. 

Play a slideshow

After creating the custom slideshows, you can present the slideshow in three ways. From the editor screen:

Option 1:

Click the dropdown next to PLAY and choose the required custom slideshow to play it.

Option 2:

1. Select Slideshow within the FORMAT pane.
2. The list of custom slideshows created will be listed within the Custom slideshow section.
3. Click Play next to the required slideshow to deliver it.

Option 3:

In the Manage custom slideshow window:

1. Click the dropdown next to the Custom slideshow name to choose your custom slideshow.
2. Select PLAY in the top-right corner of the screen to deliver your presentation. 

Publish a custom slideshow

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Share from the top-right corner and click Publish.
4. Select the Publish dropdown.
5. Click the Custom Slideshows dropdown to select the required presentation.
6. Click Copy Link or Copy Code to publish your presentation

Publishing options are common for all presentations. After publishing the presentation, you can get the custom slideshow specific publish URL and share it with your audience.

Download custom slideshow as PDF

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click File and select Download within it.
4. Select PDF option. The Download window will appear.
5. Choose Custom Slideshow and select the required presentation from the dropdown.
6. Click Download to download the custom slideshow as PDF.

Print a custom slideshow

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click File and select Print within it. The print options window will appear.
4. Select Custom slideshow and choose the required presentation from the dropdown.
5. Customize the print options and click Print.