Getting Started with Show

Creating Presentations

Create presentations with Show's built-in themes, templates, and individual slide designs.

• Themes:Themes come with a pre-designed set of fonts, colors, and minimal designs that
  help your presentations feel unified.
  Templates:
• Presentation: templates are a group of slides that contain layouts, colors, fonts,
  effects, background slides, and designs. Some also include placeholders content
  according to the topic selected.
• Slide designs: Individual slides are predesigned slides that are required to create a presentation.

To Create Presentations, follow the steps mentioned below:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. In the listing page, click +New Presentation. This will open Themes, Templates,
   Slides page.
4. Alternatively, within the Gallery section in the listing page, select Themes, Templates,
   or Slides to create a presentation with it. 

Create a presentation with themes:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on the selected theme, and the theme font scheme, color scheme, and a preview of the theme layouts will be listed in the right pane.
4. Click Untitled Presentation and add a name for the presentation.
5. Click the Fonts dropdown to choose fonts from other themes' fonts.
6. Click the Colors dropdown to choose colors from other themes' colors.
7. Click Choose Theme to create a presentation with a theme.

Create a presentation with templates:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on the selected template to preview the slides on the right pane.
4. Enter a name for the presentation in the Untitled Presentation space in the right pane.
5. Click Choose Template to create a presentation with the template.

Introduction to slide views

Presentations in Show can be viewed in three ways - Normal View, Master View, and Sorter View. Each view is designed for a specific purpose. These views are available as a dropdown at the bottom of the Show Editor.

Normal View

This is the main editing view where you create and design presentations.The presenters and audience will view the presentation in a normal view. This view provides a thumbnail of slides on the left, a drawing board in the center, a contextual toolbar on the right, a comprehensive toolbar at the top, and a toolbar at the bottom.

By default, a presentation will be in Normal View.

Master View

Master View allows you to modify the Master slide or its following layouts. The changes will reflect on all the slides in the presentation. You can also modify slide layouts individually without altering the Master. The changes you make will reflect on the slides following that layout in your presentation.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Open the required presentation in the Show Editor and click the View dropdown at the bottom of the screen.
4. Select Master View from the drop-down list. From here, you can edit the Master and slide layouts.
5. Click Close Master in the top-right corner of the slide to exit Master view. This will take you to the default Normal View.

Working with the Master View

The Master View stores information such as themes, layouts, background graphics, and colors for a given presentation. The view contains the Master slide and all its associated layouts. The Master slide is the first in the hierarchy of decks within the Master View and acts as the main control center for all the styles and effects you apply in the slide decks. A layout contains placeholders in the slide for:

• Title
• Subtitle
• Text
• Header
• Footer
• Date
• Slide number (which you can replace with your own text)
• Shapes
• Media files (images, videos, and audio files)

What can you do with Master View:

• Add, resize, or remove placeholders from the Master or individual slide layouts to modify the existing design and revamp the presentation.
• Choose a layout for a new slide, change the existing layout, or even create your own layout to facilitate reuse. The edits made to the layout in Master view will reflect on the slides following it.
• Make uniform changes without editing each slide separately using the Master slide in the Master View. This helps you apply changes to all the slides in one go, thus saving your time and bringing consistency to the presentation.
• Add header and footer placeholders in the Master slide or in individual slide layouts to include slide number, footer message, and date. You can position the placeholders anywhere within the slide.
• Rearrange, resize, align, or rotate placeholders in the Master or individual layouts using the Arrange panel. This helps you to re-order the distorted objects in slides. When you adjust objects in the Master View, all the slides that follow the layout will have the text, pictures, images, or shapes rearranged, moved, and resized
• Add a background to the Master or individual layouts to reflect the style on slides in the presentation. For example, add a picture that suits your subject as the background in the Master. The fill will uniformly apply throughout the slide decks.
• Uniformly apply text format properties such as font, color, size, and style to objects in every slide using the Master. You can also customize objects on individual slide layouts. The effects will appear on the decks following that layout.
• Additionally, you can customize, duplicate, rename, delete, and organize layouts in the Master View. 

Create new or custom slide layouts

• Customize your personal layouts using editing options such as font styles, background graphics, and placeholders, based on your requirements. Custom slides give you the freedom to add, move, resize, and edit them to give your decks a new look. Changes you make in the layouts will appear on the slides that follow it in the presentation.
• Select the FORMAT section, then click Edit Master Slide at the bottom of the right panel. This will open the Master View.
• Select the desired slide layout, and click + Layout at the top-left corner. A Custom Layout will appear below the chosen layout in the left panel.
• You can also right-click the slide, then select Insert Layout to add a new layout in the Master View.
• You can start adding and editing placeholders, applying background color, and formatting objects in the newly created layout.
• You can start adding and editing placeholders, applying background color, and formatting objects in the newly created layout. 

Manage Slide Layout

• You can modify an existing layout and reuse it in your presentation. Instead of creating a layout from scratch, simply duplicate and rename an existing slide layout to save time. Show also enables you to delete unwanted or unused slide layouts within the Master View. Any slides that are currently following this layout in your presentation will be highlighted in the thumbnail panel at the left of the screen.
• Select the FORMAT section, then click Edit Master Slide at the bottom of the right panel. This will open the Master View.
• Right-click the desired slide layout to cut, copy, paste, duplicate, delete, or lock the layout. 

Sorter View

Sorter View allows you to preview all the slides in your presentation as thumbnails in a single window. This allows you to arrange the slides in a proper sequence. The Sorter View is also useful when you want to review your slide formats quickly and styles before delivering your presentation.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Open the required presentation in the Show Editor and click the Normal View dropdown at the bottom of the screen.
4. Select Sorter View from the drop-down list.
5. Click on a slide to Cut, Copy, Paste, New Slide (add a slide), Delete a Slide, Hide/ Show Slide and Lock Slide.

Insert slide and its objects

Add a New Slide

Slides are the main component of a presentation. They contain placeholders within which you can place your content, such as text, pictures, and shapes. When you add a new slide to your presentation, it automatically follows the same layout and theme as the preceding slide (layout is the arrangement of placeholders in a slide). You can also create Custom Layouts, if required.

By default, the first slide will follow the Title Slide layout, and all the subsequent slides will use the Title and Content layout. 

To add content to a slide:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Open the required presentation and insert a slide in any of the following ways:
   1. Click the + SLIDE button in the top-left corner of the screen.
   2. Right click on a slide in the thumbnail panel below which you want to include the slide and select New Slide from the drop-down menu.
   3. Select the slide in the thumbnail panel below which you want to add a slide and press Enter/ Return on your keyboard.
4. Click any placeholder on the slide to add your content or use the thumbnail icons to insert a picture, media file, table, or chart.
5. You can further format the slide and its objects the way you want using the Format pane. 

Add Text box, Symbols, and Data Fields to a slide

Add a Text box

Text boxes allow you to insert text anywhere within a slide apart from the normal text placeholders, such as a caption for a table and label for a video. Every text box in Normal View can be customized further to get a new look for the text including font style, font size, font color, alignment, and spacing. While a text box created in Master View will appear on all the slides that follow the layout.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Text in the top bar and then select Textbox. You will see a list of text box styles within the window.
4. Choose the text box style you want to apply. The text box will appear on the slide. You can also double click on a slide to add the default text box.
5. Type within the text box. You can also drag the edges of a text box to adjust its size.  

Add a Symbol

Symbols are special characters such as ¶, ‰, *, &, +, and $. These symbols are useful while writing mathematical equations, performing analysis, inserting currency symbols, or designing flow charts.

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Text in the top bar and then select Symbol. You will see a list of different categories of symbols within the window.
   Choose your preferred category of symbols from the list. For example, choose Currency if you want to insert a Dollar ($) or Rupee (₹) symbol.
   • Currency contains various currency symbols to denote monetary values. 
     Punctuation contains punctuation marks such as quotation marks or hyphens to help you organize or structure your content.
   • Arrow contains symbols to point or indicate a direction, such as in a flowchart.
   • Math&Science contains symbols to help you frame mathematical and scientific equations.
   • Miscellaneous contains symbols from a variety of categories, including musical notation and emoji.  You can use the navigation arrows to switch between different categories.
4. Once the symbol appears on the slide, you can adjust its size using the drop-down option under Font in the Format pane. 

Add a Data Field

A data field is used to store values and access them when required. With the Show app, you can define a data field and use it across your presentation. It can be used to store numerical and alphanumeric information. The data field is presentation- specific and can be used only across that presentation.

Say you are launching a new product and you have to present it to prospects across the globe. The pricing of your product is region-specific, but the features and other information in the deck remain the same. You can define price as a data field and assign data field values for the regions to present it. This will save you time from preparing different slideshows for different regions.

To Add data fields, follow the steps mentioned below:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Navigate to the required position in a slide, click Text from the top and choose Data Fields within it. The data fields window will appear.
4. Click New Field.
5. By default, the data field will be named as Untitled 1. You can choose to rename it.
6. Choose String to add an alphanumeric data, and Numeric for numbers.
7. Select Direct from Source.
8. Click Insert Field and the data field will be added to your slide.
9. To use the added data field in other slides, navigate to the required slide, enter the $ symbol, then choose the data field that you wish to insert from the dropdown.
10. Enter the value in the space mentioned below.
    1. You can also enter $ in the required slide and choose Create New to create a new data field.
    2. You can add any number of data fields.
11. The inserted data field will appear when you play the slideshow.

Preview Data Fields

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click the inserted field. The Data Fields section will open in the right pane.
4. Click Preview. Choose from the dropdown to preview the Selected Field or All Fields to view all the fields added in the slide.
5. You can also click the inserted field and click the preview icon to preview the selected data field.

Manage Data Fields

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Text and select Data Fields.
4. Click Manage from the top-right corner of the data fields window.
5. Click the data field to view the slides in which you have used it.
6. Click + New field in the top-left corner to create a new data field.
7. Click the dropdown next to Sync in the top-right corner to view theAll Fields, Used and Unused data fields.
8. Click More next to any data to be presented with the Rename, Duplicate, and Delete options.

Replace a Data Field

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on the required data field. This will open the formatting options in the right pane.
4. Click the More icon next to the data field and click the replace icon.

Detach a Data Field

If you want to remove the linked data and prefer to enter another data, you can use the detach option. 

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on the required data field. This will open the formatting options in the right pane.
4. Click on the required data field. This will open the formatting options in the right pane.
5. Click  the detach icon next to the selected data field. You will receive a confirmation dialog.
6. Check From all slides box if you'd like to detach data field from all the slides in the presentation.
7. Click Detach Mapping.

Alternatively:

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Text from the Insert pane in the top bar and select Data Fields within it.
4. Click to select the required data field and click the detach icon next to This field has been used in the following slides. 

Edit a Data Field

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click on the required data field. This will open the formatting options in the right pane.
4. Click the More icon next to the data field and click the edit icon. You can also double-click a data field to edit it.

Sync Data Fields

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Click Text from the Insert pane in the top bar and select Data Fields within it.
4. Click Manage from the top-right corner of the window. This will open the Data Fields window.
5. Click Sync from the top-right corner of the Data Fields window to sync all the data fields.

To sync individual data fields, use the Sync icon next to Data in the Data Field window.

Search a Data Field

1. Log in to https://mail.gov.in
2. Select Show from the top menu.
3. Use the search icon in the top of the Data Fields window to search for the required data field.
4. Use the sort icon next to the search icon to sort the data fields into used and unused data fields.